Last night I had a great phone call with a new client. It is always an exciting time to talk over what your client hopes to see, feel, and experience on the wedding day. One of the most important topics to discuss is finding the perfect site to hold the ceremony and reception, the one that just fits the couple’s vision and atmosphere for their wedding day. Since this particular wedding is going to take place in Los Angeles and the bride and groom are now residing elsewhere, lots of thought is given to where the rest of the guests coming from out of town should stay overnight, will this site be easy or hard to find, is it big enough if the guest list grows, are there any hidden costs, time constraints, or unreasonable rules and regulations associated with renting the desired site for ceremony and reception.
In most cases, there are always questions to ask to make sure that all the terms and conditions can be met and are understood. but when you are looking for that perfect romantic hill top hideaway, some how the non existent light poles on a steep winding hillside road escapes your normally logical left brain that has gone fishing for the day. Taking time in the beginning before you sign on the dotted line to think about transportation options, parking options, traveling time, and possible nearby accommodations makes a world of difference so there are no illusions or misunderstandings that could result in buyers remorse. Above and beyond the contract you will enter into once you sign documents is the realization that your dream location might not be the ideal for everyone attending.
In fact, initially what you thought was charming and unusual, later, might be downright inconvenient, odd, or uncomfortable for some. Recognizing that every site has it’s pluses and minuses will go a long way to making the adjustments for some of your guests so at least you have done your best to mitigate the potential problems at the outset. Today, wedding venues run the gambit of up and out of the way secluded properties off narrow winding roads, or alleyway entrances off garment district backstreets, graffiti bricked walled cellars, and warehouse attics that scream style to some and taboo to others.
As long as you thoroughly read the contract and rules and regulations, ask questions before you sign on the dotted line, the you have done your best to at least address any potential issue that might be a challenge ahead of time and minimize any challenges as much as possible. Make sure you have at least two hours once the reception room is set up for band and DJ, flowers and decor, setting down place cards, favors, and accessories for the cake table. If you are bringing in a rented dance floor, extra lighting, furniture, drapery, or rented chairs and linen you want to be able to have a minimum of 4 hours for set up. Most florist and decor companies will lobby for 6 to 8 hours ahead depending on the complexity of the design concept. Sometimes a location will charge extra for a family to have the facility several hours ahead rather than the 2 to 4 hour ahead of the ceremony and/or reception standard.